| FOM 1.7C |
Fleet Operations Manual General Commercial audits (TMSA /Owners/SIRE/CDI) |
Doc No.: FOM 1.7C
Revision: 01 Date: 15 Oct 2024 Issued by: DPA Approved by: MD |
Flow chart 1.0 – Shipboard commercial inspections
1. SIRE/CDI/Rightship/Technical Inspections
- Interested commercial parties raise request for inspection.
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2. Notification to Vessel
- Tanker department notifies vessel of upcoming inspections.
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3. Preparation for Inspection
- Master is to prepare the vessel as per company SMS/VIQ.
- Tanker department arranges for expert consultation by third parties if needed.
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4. Obtain Permission
- Obtain permission from Port/Terminal prior to inspection date.
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5. Inspection
- Conduct the inspection.
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6. Close Out of Audit
- Discuss findings with TSI/MTSI for RCA/Corrective action/Preventive action and close out as necessary.
- Vessel to send close-out report in form INSP-03.
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7. Submission of Close Out
- Upload close-out CAP/CAR into official database (OCIMF SIRE/RIGHTSHIP).
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8. Lesson Learnt
- Tanker department is to share lessons learnt in an update to all vessels in the fleet.
Flow chart 2.0 – Office commercial audits
1. Self-Assessment
- Marine & Safety department completes the self-assessment TMSA questionnaire and submits the final score online.
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2. Receive Notice for Audit
- Oil Major / Interested external parties raise request for audit & verification.
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3. Arranging for Audit
- Marine & Safety department advises the most suitable dates for audits based on team availability.
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4. Internal Notification to Concerned Parties
- Await the conduct of audit and participating personnel are notified to concerned parties internally.
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5. Audit
- Audit carried out as per criteria / scope.
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6. Rectifying NC / OBS
- Non-conformity / Observations are discussed internally and responsible departments are identified.
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7. Submission of Close Out
- CAP / CAR is submitted to appropriate authority.