| FOM-2.5 |
Fleet Operations Manual Shipboard Admin Index of recommended placards and Instruction notes |
Doc No.: FOM-2.5
Revision: 01 Date: 15 Oct 2024 Issued by: DPA Approved by: MD |
Following items shall be displayed, posted or kept available at mentioned locations. The list is not exhaustive and ship staff can include additional ship specific requirements.
| SNO | Item | Reference | Applicability | Location |
|---|---|---|---|---|
| 1 | Masters standing orders for current master signed by all deck officers (Sea and port) displayed | FOM 3.8 BPG 1.3.1.1 |
All vessels | Bridge / CCR / Ships office |
| 2 | Manoeuvring characteristics of the ship displayed as per IMO Res A. 601(15) | 33 CFR 164.35 | All vessels (Provided by yard) | Bridge |
| 3 | Squat diagram for both congested and open waters for various drafts (loaded/ballast) and speed posted | FOM 3.31 | All vessels | Bridge |
| 4 | Compass deviation curve displayed | FOM 3.23 | All vessels | Bridge |
| 5 | Change-over procedures for gyro (Where two gyros are fitted) available | FOM 3.23 | All vessels | Bridge near Gyro panel |
| 6 | Instructions with a block diagram showing the change-over procedures for remote control systems and steering gear power units displayed | 33 CFR 164.35 SOLAS CH V / /26.3.1 |
All vessels | Bridge / STGR room |
| 7 | VDR / SVDR data saving procedures available | FOM 3.23 | All vessels | Bridge near VDR |
| 8 | Emergency notification list with updated IMO coastal contact list for each port (A copy to be placed in SOPEP / SMPEP) available | MARPOL ANX I | All vessels | In Bridge & CCR / Ship's Office |
| 9 | Distress alert and frequencies to use displayed | GMDSS Manual A.L.R.S | All vessels | GMDSS console |
| 10 | Procedure for transmitting distress signals (SATC / MF / HF / VHF DSC / NBDP etc) displayed | Ship specific as per maker | All vessels | GMDSS console |
| 11 | GMDSS Guidance to Masters in distress situations as per ALRS Vol. V displayed | SOLAS CH IV ALRS Vol V |
All vessels | GMDSS console |
| 12 | Distress message cancellation procedure as per ALRS Vol. V displayed | SOLAS CH IV ALRS Vol V |
All vessels | GMDSS console |
| 13 | Call sign and Inmarsat ship station identity marked on radio installation | Ship specific | All vessels | GMDSS console |
| 14 | Designated Communications Officer during distress displayed | SOLAS IV/16.1 | All vessels | GMDSS console |
| 15 | GMDSS battery ON/OFF load test procedure displayed | FOM 3.14 | All vessels | GMDSS console |
| 16 | GMDSS Shore based Maintenance Contract certificate available | Ship specific | All vessels | Bridge |
| 17 | Procedure for taking over the controls for manoeuvring the vessel from the bridge in an emergency available | Ship specific | All vessels | Bridge |
| 18 | Emergency steering gear changeover procedures displayed | SOLAS V/26.3.1 FOM 3.16 |
All vessels | Bridge / STGR room |
| 19 | One copy of Emergency towing booklet available | SOLAS II-1/3- 4, 2.2-3) | All vessels | Bridge / CCR or ship's office / forecastle store |
| 20 | Blind distance table (invisible distance ahead of the bow) displayed as per IMO requirement | SOLAS CH V/22 FOM 3.0 |
All vessels | Bridge |
| 21 | International Maritime Pilots’ Association – Pilot boarding arrangements poster. IMO Resolution A.1045 (27) displayed | SOLAS CH V / 23 | All vessels | Bridge |
| 22 | Table of life saving signals displayed | SOLAS CH V / 29 | All vessels | Bridge |
| 23 | Simple operating Instructions for Navigation equipment available | FOM 3.23 | All vessels | Bridge beside respective equipment |
| 24 | Chart Folio management certificate available on bridge | Ship specific | All vessels | Bridge |
| 25 | Vessels particulars available | Ship specific | All vessels | Bridge |
| 26 | Height of eye tables displayed | Ship specific | All vessels | Bridge near barometer |
| 27 | List of equipment powered by emergency generator /emergency batteries available | Ship specific | All vessels | Bridge |
| 28 | Lateral Berthing speed – placard on bridge wings displayed- If applicable | Ship specific | All vessels | Bridge |
| 29 | Instructions for routine / emergency control of Main Engine available | Ship specific | All vessels | Bridge/ ECR |
| 30 | Telegraph movements and RPM details available | Ship specific | All vessels | Bridge near telegraph |
| 31 | Williamson turn displayed | IAMSAR Vol III | All vessels | Bridge |
| 32 | Radar blind sectors posted | FOM 3.23 | All vessels | Radar panel |
| 33 | Antenna arrangement plan available | FOM 3.23 | All vessels | Bridge |
| 34 | Ship specific GMDSS equipment earthing procedures displayed | FOM 3.14 | Tankers | GMDSS console |
| 35 | “AUTOMATIC MODE FUNCTION IF FITTED MUST NEVER BE USED“ displayed | FOM 3.14 | All vessels | Bridge - Near BNWAS |
| 36 | Load line zone chart displayed | BAC-6083 D | All vessels | Bridge |
| 37 | MARPOL chart with special areas displayed | – | All vessels | Bridge |
| 38 | International navigating limits chart available | H and M Insurance / PNI | All vessels | Bridge |
| 39 | Mooring equipment & fairleads arrangement with their SWLs available | MR-02 | All vessels | Bridge |
| 40 | Table of Shipboard Working Arrangements displayed | CRV-06 | All vessels | Bridge/CCR/ECR/Galley |
| 41 | Emergency contact list available | HSSEQ-44 | All vessels | Bridge /CCR / Ships office / ECR |
| 42 | Primary means of Navigation (ECDIS or paper chart) displayed | Safety equipment certificate | All vessels | ECDIS panel |
| 43 | Schedule of drills displayed | HSSEQ-03 | All vessels | Bridge |
| 44 | Emergency medical hotline and the number are displayed on the bridge | International SOS | All vessels | Bridge |
| 45 | Lifejacket donning instructions displayed | SOLAS III/8.3 | All vessels | Conspicuous places throughout the ship including the bridge, engine room and crew accommodation spaces |
| 46 | Lifeboat, Rescue boat, Fast rescue boat and liferaft operating instructions displayed | SOLAS III/9.2 | All vessels | On or in the vicinity of survival craft and their launching controls |
| 47 | Clear operating instructions provided with a suitable worded warning notice for on-load release | LSA Code 4.4.7.6 / 5.1.1.1 | All vessels (if applicable) | Lifeboat/ rescue boat / fast rescue boat |
| 48 | Clear operating instructions posted for Main deck, pump room, engine room and all other fixed fire extinguishing systems | – | All vessels | Near starting panel |
| 49 | Operating Instructions for Emergency fire pump posted | – | All vessels | Near starting panel |
| 50 | Accommodation ventilation fan emergency stops clearly marked to indicate the spaces they serve | – | All vessels | Panel |
| 51 | Fire flaps clearly marked to indicate the spaces they serve | – | All vessels | All flaps |
| 52 | MSDS for all chemicals used on board, paints, protective coatings and all other corrosive or toxic materials that are carried on board available | – | All vessels | Paint store / chemical store / battery room |
| 53 | Bunker Pipelines marked with the date of test and the test pressure | – | All vessels | Bunker Pipelines on deck |
| 54 | Anti-pollution warning notices posted in the vicinity of overboard valves (Steering gear room / fore castle store) | – | All vessels | Fore peak store / steering gear room educator overboard valve |
| 55 | Emergency overboard discharge valve provided with a notice warning against accidental opening | EMS procedures | All vessels | Bilge overboard discharge valve |
| 56 | Specific warning notices posted to safeguard against the accidental opening of the overboard discharge valve from the oily water separator | EMS procedures | All vessels | Overboard valve / OWS |
| 57 | Material Safety Data Sheets (MSDS) available on board for all the cargo, bunkers and other products being handled | FOM 10.0 | All vessels | CCR / Alleyway |
| 58 | Damage control plan / stability guidelines / worst damage stability condition available | MARPOL ANX I | All vessels | CCR / Bridge |
| 59 | Chief Officer's Standing orders displayed | – | All vessels | CCR / Ships office |
| 60 | Chief Engineer standing orders displayed | – | All vessels | ECR |
| 61 | Documented procedures that address engine room entry requirements when operating in the UMS mode available | FOM 4.2 | All vessels | ECR |
| 62 | Procedures to restart essential equipment available | Ship specific | All vessels | Beside respective equipment |
| 63 | Written instructions available to control the change from residual to low-sulphur fuels | FOM 4.14 | All vessels | ECR |
| 64 | Safety notices and signs in machinery spaces posted | – | All vessels | Appropriate to the specific compartments |
| 65 | Starting instructions for the emergency generator displayed | – | All vessels | Starting panels |
| 66 | Black Out Procedures displayed | Ship specific | All vessels | ECR |
| 67 | “Summary of International Sulphur Regulations” posted | – | All vessels | ECR / CE office |
| 68 | Oil Transfer Procedures available | 33 CFR 155.720 / 33 CFR 155.740 / 33 CFR 155.750 / EMS / FOM 4.0 | All vessels | Where easily seen and used by the crew when engaged in transfer operations |
| 69 | Placard mentioning “All Engineers aware of demonstrating start time / stop time and retrieving past operational record (for at least 18 months) on the screen” displayed | IMO Resolution MEPC.107(49) / EMS | All vessels | Near OWS panel |
| 70 | Marine Sanitation Device: Each MSD must have a placard on which the operating instructions, safety precautions, and warnings pertinent to the device. The device must also have a placard which provides the information required by CFR | 33 CFR 159.55 / 33 CFR 159.59 | All vessels | MSD |
| 71 | Quick closing valve testing procedures available | Ship specific | All vessels | QCV Panel |
| 72 | Operating Instructions for Every Equipment / machinery (OWS / Incinerator / Lifeboat engines / Charging and operating SCBA bottles / Testing of fire detectors / Inert gas systems / Emergency manoeuvring / cranes / opening and closing hatches etc) available | Ship specific | All vessels | Beside respective equipment / machinery |
| 73 | Warning placard posted on sewage holding tank valve “Valve to be kept locked when holding tank is not required to be discharged” | Ship specific | All vessels | Holding tank valve |
| 74 | Warnings are to be posted at each elevator door indicating: "Danger - Watch your Step - Enter slowly" "Operation by Ships Crew Only” | FOM 4.10 | Vessels with elevators | Elevator |
| 75 | DANGER – LACK OF OXYGEN DO NOT ENTER WITHOUT PERMISSION OF CHIEF OFFICER - displayed | FOM 10 | All vessels | Marking of entry or access hatches |
| 76 | Placard mentioning "VENTILATORS OF CARGO HOLDS MUST BE OPENED BEFORE BALLAST OPERATION" displayed | FOM 1.0 | Bulk carrier | Ballast valves control |
| 77 | "This closing device is to be kept open and only closed in the event of fire or other emergency – Explosive gas" displayed | FOM 10.0 | All vessels | Battery room ventilator |
| 78 | Helicopter landing or winching area marked | ICS Guide to Helicopter/Ship Operations VIQ 5.72 | If applicable | Deck |
| 79 | Ship’s identification number permanently marked | SOLAS XI - 1 VIQ 12.2 | All vessels | As per SOLAS X1-1 |
| 80 | Operating instructions for oxygen bottles posted | FOM 10.0 | All vessels | Hospital |
| 81 | Caution: Hearing Protection Required Beyond this Point’ and ‘Caution: Hearing Protection Required in this Area’ displayed | FOM 10.0 | All vessels | Designated areas where there is a high noise level (engine room, pump room, machinery spaces) |
| 82 | IMO Standard Pictogram Symbols, escape routes (Provided during delivery) displayed | IMO | All vessels | Throughout vessel |
| 83 | “Safety, Quality, & Environmental Management Program” available | EMS Procedures | All vessels | Noticeboard |
| 84 | SOPEP location and inventory | – | All vessels | SOPEP LOCKER / SOPEP |
| 85 | Current security level displayed | ISPS | All vessels | Gangway |
| 86 | Complaint procedures displayed | CMM manual | All vessels | Inside every crew cabin |
| 87 | Job description for each seafarer | CMM | All vessels | Inside every crew cabin |
| 88 | Following copy posted DMLC, Maritime Labour Certificate MLC 2006 inspection report | MLC 4.5 / 5.3 | All vessels | Notice board |
| 89 | “Oil spill dispersant to be used Overboard only after approval by Port authorities” displayed | EMS procedures | All vessels | Where OSD is stored |
| 90 | “Bow Thruster Fouling” precaution displayed | Ship specific | On Ship's Fitted with Bow Thruster | In Bridge and Forecastle (Bosun) Store |
| 91 | Bright coloured sign with three inch letters “Bilge System Piping Crossover – Emergency Use Only” | Ship specific | All vessels | Permanently fixed nearby the deck plates above or near the locations of cross-connections and the valve bodies and associated hand wheels |
| 92 | “Emergency Bilge Suction – Emergency Use Only” | EMS procedures | All Vessels | Painted brightly and labelled on all other bilge suction valves not connected to the bilge main, including independent emergency suctions to the vessel’s engine room bilges, such as those that may be connected to seawater circulating pumps |
| 93 | Sludge Line entire length should be painted with Hi-Visibility RED paint. | Ship specific | All Vessels | All flanges on the line are sealed with environmental tags. The International Sludge connection Valve on deck painted RED and seal on both sides of the flange |
| 94 | OWS piping from the OWS to the overboard via the 3 way valve must be painted with Hi-visibility INTERNATIONAL ORANGE paint | Ship specific | All Vessels | – |
| 95 | OWS sample line must be painted with a Hi-visibility RED paint to distinguish from other piping in the vicinity | Ship specific | All Vessels | – |
| 96 | OWS, FW inlet valve and pipe should be painted BLUE. | Ship specific | All Vessels | – |
| 97 | Mooring posters (BE SAFE) | – | All Vessels | Forward and Aft mooring station, Bridge, and Mess room alleyway |