IT Systems Onboard


FOM-2.7	Fleet Operations Manual Shipboard Admin IT Systems Onboard	Doc No.: FOM-2.7 Revision: 01 Date: 15 Oct 2024 Issued by: DPA Approved by: MD

1 APPLICATION

This document applies to Masters, Navigating Officers, and Watch Keepers onboard vessels managed by Company.

2 PURPOSE

The purpose of this document is to specify principles for implementation of Company Management System (CMS), Planned Maintenance System, other IT applications and equipment onboard.

3 REQUIREMENTS

Plan Maintenance Systems DSM, are standard IT applications used to support the key operational processes onboard.
Any request for changes of hardware, software, and systems onboard must be forwarded to Vessel IT dept. Vessel IT will acknowledge any possibility and time schedule to complete approved changes in coordination with the Vessel Manager (TSI) and Purchaser in-charge.

4 RESPONSIBILITIES

Function	Responsibility
Master and Chief Engineer	Ensure that systems are working onboard in line with the principles set forth in the procedure. Always confirm receipt of spare parts onboard. Order missing or low-stock parts. Ensure implementation of the Safety Management System (SMS). Ensure that data replication and synchronization are sent and received timely. Perform pilot testing and provide feedback on new or enhanced IT applications or functions coordinated and instructed by the office. Follow instructions from Vessel IT to troubleshoot, fix issues, grant remote access, and perform installation and configurations when necessary. Ensure no one changes the settings of systems onboard. Safeguard the PC and equipment onboard. Report any IT systems and connectivity-related issues to Vessel IT.
Vessel IT	Ensure that IT systems are implemented properly onboard.

Function

Responsibility

Master and Chief Engineer

Ensure that systems are working onboard in line with the principles set forth in the procedure.
Always confirm receipt of spare parts onboard. Order missing or low-stock parts.
Ensure implementation of the Safety Management System (SMS).
Ensure that data replication and synchronization are sent and received timely.
Perform pilot testing and provide feedback on new or enhanced IT applications or functions coordinated and instructed by the office.
Follow instructions from Vessel IT to troubleshoot, fix issues, grant remote access, and perform installation and configurations when necessary.
Ensure no one changes the settings of systems onboard.
Safeguard the PC and equipment onboard.
Report any IT systems and connectivity-related issues to Vessel IT.

Vessel IT

Ensure that IT systems are implemented properly onboard.

5 IT SYSTEM IMPLEMENTATION ONBOARD

Vessel IT will ensure Company IT Standard application is implemented onboard.
Replication between ship to shore must occur for data updating.
Test and show to the officer onboard the standard IT application.
PMS is usually implemented at a later stage (3-6 months) after the takeover or once the database is constructed.
Vessel IT will coordinate with various third-party providers to ensure systems work as intended.

6 REFERENCED FORMS AND CHECKLISTS

No forms or checklists are referenced in this document.