CMS OVERVIEW

Welcome to the SMS

Where you can find all the information, procedures and forms that you will need to perform your role, both on shore and onboard.

The purpose of this overview is to outline the most important principles and aspects of Vessel Management which shall be incorporated in detailed procedures and instructions issued by respective business entities under business line “Vessel Management.”

Within the meaning of SMS context, CMS (Company Management System) term is being used here.

Primary System – CMS

• CMS is assigned as the primary means of SMS document control in the office and onboard Company-managed vessels.
• All the elements of SMS (policies, procedures, forms, ship-shore/shore-ship reports, posters, circulars, alerts, etc.) are available live and latest on CMS portal.
• User guidance is available for vessels in form of PDF file for familiarization on using CMS at all times.
• Officers are trained at various manning agencies offices on use of CMS.
• Documents from CMS can be printed for reference, reading, and training. However, the printed pages shall be treated as “UNCONTROLLED”.
• Any malfunction in CMS system shall be reported to the below email ID: TO: HSSEQ & DPA.

Secondary System – Soft Folder based SMS

• HSSEQ dept will send the latest version of all documents and forms as of 31st Dec of every calendar year to all vessels.
• The SMS content shall be uploaded on LAN server on board and made accessible on LAN PCs.
• Revision/amendments to SMS documents shall be promulgated by CMS circulars and attachments indicating “CHANGES” in highlighted text.
• All the circulars and attachments shall be printed and filed.
• Circulars shall also be saved in LAN server/common drive in folder for ease of reference by all staff.
• In case of failure of CMS Portal based SMS – reference shall be made to SMS folder in conjunction with circular file.